Virtual Training
How to use tech!!
Tech Options
Options for Virtual Support
Platforms Features
Screen Mirroring
Voice to Text/Text to Voice
Calendar Sync
Video Recording(with consent)
Games/Media Tools
Phone
Email
Text
Virtual Platform
Gaming System/App
Tablet Set up
Can be done in office with client or at their home. Things to consider
and have ready:
1. Access to WiFi
2. Google account
3. Location (icloud app or notebook) to save passwords
Samsung has a great interactive Setup Wizard
http://publish.samsungsimulator.com/simulator/a288d722-99ac-469a-
a84c-054500eee02f/
Featured Google applications
How to create a google account
e
Enter name and create address and
password.
Remind people to keep password
information secure.
Setting up a google account
Add recovery email or phone number for
security.
Setting up a google drive
Once logged in click
on google drive
location for
calendar, drive,
maps, google meet
Create and Share files on google drive
add create and share files
Uploading documents, pictures, or scanned
information
Upload scanned documents, photos or
convert documents to save on the drive.
Set up Google Nest Mini and Hub (smart display
device)
Overview of features:
Browse all features
Listen to media
Control Chromecast-enabled TVs & speakers using the Google Assistant
Plan your day
Get things done
Control your home and safety
Manage timers & alarms
Get answers & information
Jokes & trivia
Digital Wellbeing
Accessibility features on Google Nest speakers and displays
What you need to get started
1. A speaker or display.
2. Latest version of the google home app
3. A Google Account.
4. A mobile phone or tablet that:
Has Android 5.0 or later.
Works with 2.4 GHz and 5 GHz Wi-Fi network (a WPA-2 Enterprise network won't work)
Has Bluetooth turned on.
5. An internet connection and secure wireless network.
If you already use Duo for video calling, make sure to use the same Google Account in Duo
and in the Google Home app.
How to set up and use scheduling and
organization applications
Online Calendars
Daily Reminders
Alarms
Home Assistant Alerts
Creating an event to google calendar
Can be done several ways
A. Access the calendar on your web
browser
B. Through the calendar app
C. “Hey Google, add to my calendar”
1. On your computer, open Google Calendar.
2. In the top left corner, click Create .
3. Add a title to the event, and any event details.
4. At the top of the page, click Save.
Inviting someone to the event
Optional: If you want to add guests to your event, on the left click Search for people and start typing
the names of your guests. This will send an email, notifying them about the event (great for keeping
clients on schedule
Create a reminder on google calendar
1. Open Google Calendar.
2. Make sure the Reminders box next to "My
Calendars" is checked.
3. Click an empty slot in your calendar.
4. In the box that pops up, click Reminder.
5. Type your reminder, or choose a
suggestion.
6. Choose a date, time, and frequency.
7. Click Save.
using google assistant
Create a reminder using your voice
You can ask your Google Assistant to set a
reminder for you. For example, you can say:
"Ok Google, set a reminder."
or
"Ok Google, remind me to call Mom at noon
tomorrow.”
Phrasing breakdown:
“Hey Google, Set a reminder”
“Sure, what is the reminder?”
E.g. Drop off ODSP papers/Call doctor’s office/Take
out garbage
“When do you want to be reminded?”
E.g. Tomorrow at 6pm/October 15 at 12noon/Every
Tuesday
“Ok, I’ll remind you”
How to setup and use alarms
To do this:
Say "Ok Google" or “Hey Google”, then...
Set new alarm
"Set alarm for 6am tomorrow”
Set alarm with name
“Set an alarm for 7 am called Medicine”
Set recurring alarm
Set alarm for 7am every day of the week
Ask about existing alarm
"When is my alarm set for?”
“When is my Friday alarm?”
"When is my medicine alarm?"
Ask about all alarms
“What alarms are set?”
Cancel an existing alarm
Cancel my alarm"
"Cancel my medicine alarm”
Stop a ringing alarm
Snooze alarm
"Stop"
To stop an alarm, you don’t need to say “Ok, Google”;
just say “Stop”.
(English language only)
“Snooze for 10 minutes.” "Snooze"
How to setup and use google routines
Google assistant Routines are great for those everyday events:
- setting you up for your work day
- taking medications
- keeping you on track
- calling a close to your day
https://youtu.be/XZVxzT28-IE
Google social applications
- make phone calls
- play music
- weather
- news
- recipes
- play games
Common Google Commands
To start any of your google device say “Ok Google” or “Hey Google”
Google and Security
Google Nest x Yale lock
Numerous affordable
options
Can connect to google
assistant allowing for voice
activated control
Keyless entry
Get alerts when someone
locks or unlocks the door or
tries to tamper with your
smart door lock
Training on Social Media safety
Completing Paperwork/Errands
Online Communities/Community Groups
Additional areas for training
Tasks/Resources
Completing
Paperwork
Filing
Income
Taxes
Disability
Tax Credit
CPP
Applications
online fill
and sign
applications
Online
Support
Groups
Staying Connected
Virtually
How to setup and use zoom for meetings
- Zoom does not have to be downloaded in order to participate in a
meeting, you can simply log into the link sent to you and allow
access to your microphone or video camera
- Some features on the free account are disabled, if this is a
platform you use frequently with multiple users you will have to
setup a paid account.
Setting up Free Zoom Account
The sign-up process for Zoom in the mobile app on iPhone, Android, or iPad looks the same.
1. After downloading the app from the App Store or Play Store, tap to open it. Tap "Sign Up" on the welcome page.
The other options will be "Sign In" (if you already have an account) or "Join a Meeting" (if you were sent a meeting
ID via email or text).
2. Tap "Sign In."
Joining a Zoom meeting
-If you have been emailed or text a link, you can simply
click on the link to open up the meeting and begin using
zoom.
-You may be sent to a waiting room, until the host lets
you in.
-You can also open up the app, and click on Join
Once you have an account, you can invite people to a Zoom meeting in a few different ways.
If you’re using the desktop or mobile apps, click or tap on the Meetings tab. From there:
On the desktop app, if you click the “Copy Invitation” button on the screen, a message with your Zoom meeting’s
URL, ID, and phone dial-in information will be copied to your clipboard that you can drop in an email or a text
message.
On the mobile app, when you tap the “Send Invitation” button, you’ll be presented with two options: “Send
Message,” which will let you text your meeting URL to someone; or “Copy to Clipboard,” which will copy your Zoom
meeting’s URL and meeting ID to your phone’s clipboard.
You can also invite people to your meeting while you’re already in it
Invitation to meeting
Participate in Zoom Meeting
Mute your microphone
To help keep background noise to a minimum, make sure you mute your microphone when you are not speaking.
Be mindful of background noise
When your microphone is not muted, avoid activities that could create additional noise, such as shuffling papers.
Position your camera properly
If you choose to use a web camera, be sure it is in a stable position and focused at eye level, if possible. Doing so helps
create a more direct sense of engagement with other participants.
Limit distractions
You can make it easier to focus on the meeting by turning off notifications, closing or minimizing running apps, and muting
your smartphone.
Avoid multi-tasking
You'll retain the discussion better if you refrain from replying to emails or text messages during the meeting and wait to work
on that PowerPoint presentation until after the meeting ends.
Prepare materials in advance
If you will be sharing content during the meeting, make sure you have the files and/or links ready to go before the meeting
begins.
Host a zoom meeting
You can mute people’s microphones throughout the meeting if you find they have a lot of background
noise, or if you want to give someone else the floor for a moment.
You can also turn their video on or off
If, during your meeting, you’d like to share your screen with the
people in your meeting, you can click the “Share” button. You
might want to do that if you’re sharing a presentation that you
want everyone in the meeting to be able to see.
To look at all of the sharing options, click the ^ next to the “Share”
button.
Remote Control from host or participant
You can request remote control from the host or participant who is sharing their screen.
1. While viewing another participant's screen share, click the View Options dropdown menu located at the top of your in-meeting
window.
1. Select Request Remote Control, then click Request to confirm.
The host or participant will get a notification asking if they want to allow you to control their screen.
2. Click inside the screen share to start controlling the participant's screen.
3. To stop remote control, click the View Options dropdown and select Give Up Remote Control.
Joining and Participating in Bluejeans
meeting
If you have been invited as a guest to attend a BlueJeans video meeting.
You can join:
1. from your Android or iOS phone (or tablet), First download the BlueJeans
app, directly from Google Play or Apple store
2. directly from your web browser - you do not need to sign up for your own
BlueJeans account
Joining a Blue Jean meeting using the app
Go to App Store or Google play or, simply join your first BlueJeans
meeting and
the App will install automatically. Then follow 6 steps the instructions below:
Joining the Blue Jeans Meeting using the web
browser
Join meetings directly from your Web Browser (Chrome, Firefox,
Microsoft Edge, Safari or Opera).. Great for first-time guests.
To start the join process, click the Join Meeting button in your email invitation or manually
enter the Meeting ID from our website (top right of bluejeans.com)
On the Standby page, you'll be prompted to install the
BlueJeans app on your first join attempt. Instead, click
on the Join with Browser button located at the bottom
of the page.
1
2
You will be asked to Enter his/her
name.
You will be required to Allow Devices (Camera /
Mic) Permissions in order to enable BlueJeans
Meeting access the attached devices.
Allow the device permission.
3
4
At the Haircheck screen, choose to Enable
and/or Disable your Camera and Microphone.
When you're ready to proceed, click the Join
Meeting button.